Privacy Policy

We are Epic LARP, based in the United Kingdom, responsible for the organisation and delivery of the Aftermath LARP event. You can contact us at:
Email:

We are supported by Larpitect, who supply a number of technologies that are used to support and enable the game and player management aspects of running a LARP event

We may collect and process the following types of personal data:

Identity & contact data – such as your name, email address, mail address, dietary requirements and details on allergens.

Character data – including character name, skills, and uploaded PDFs or forms.

Consent & preferences – including cookie preferencesa and consent to store your data.

Photographic or video content – captured at events (consent is assumed unless you opt-out by emailing .

Technical data – like IP addresses and browser type (anonymised for analytics).

We use your data to:

Manage event registration and participation.

Verify character information and progression.

Communicate updates, changes, or logistics via email.

Coordinate volunteers and crew assignments.

Send out posted letters to your character to facilitate or heighten the game.

Improve our website through anonymous analytics (if consented).

Store character data between events (if consented).

Comply with our legal obligations.

We process your personal data under the following legal bases:

Consent – for marketing emails and letters, character storage, and analytics cookies.

Contractual necessity – to provide you access to the event services you have requested.

Legal obligation – such as insurance or incident reporting.

Legitimate interest – such as basic website functionality or event logistics.

You can withdraw your consent at any time by contacting us or updating your privacy settings on our website.

All data is stored securely and only accessed by authorised personnel. Online forms and data are encrypted using SSL. Character data and uploads are stored in protected cloud services (e.g., Google Drive). Data is retained only as long as necessary—usually no longer than 18 months unless legally required.

We do not sell or share your personal data with third parties for commercial gain. We may share limited data with:

Our data processors (e.g., cloud storage providers, email platforms) under strict agreements.

Medical or legal authorities in case of emergency or legal requirement.

Curious Pastimes Limited, the owner of the Curious Pastimes World of Renewal, in which Aftermath 2025 is set..

You have the right to:

Access the personal data we hold about you.

Request correction or deletion of your data.

Withdraw consent at any time.

Object to or restrict certain types of processing.

Write a letter of concern regarding our handling of your data, to give us the opportunity to improve our data collection and storage methods.

If we are unable to meet your expections then the Information Commissioner's Office (ICO) will welcome your complaint.

Our website uses cookies to improve your experience. You can manage your cookie preferences through the privacy popup or by visiting “Privacy Settings” in the footer.

This policy may be updated from time to time. The latest version will always be available on our website, with the effective date noted above.

If you have any questions or would like to exercise your rights, please contact:

Epic LARP

We use cookies and store data to support your experience. Choose what you’re comfortable with.