Privacy Policy - Aftermath 2025

1. Who we are

We are EPIC LRP, an organisation based in the United Kingdom, responsible for the preperation and delivery of the Aftermath 2025 LARP event. You can contact us at: .

We are supported by LARPitect, who supply a number of technologies that are used to support and enable the game and player management aspects of running a LARP event. You can contact them at: .

The event will taking place in the World of Renewal, and will form a canon part of the Curious Pastimes game. You can contact them at:

Payments are processed by our Payment Partner, Stripe Payments Europe, Limited. The way in which they use and secure your data, specifically for the action of processing payments, can be found on their website.

2. What data we collect

We may collect and process the following types of personal data:

Identity & contact data – such as your name, email address, mail address, dietary requirements, details on allergens and accessibility requirements.

Character data – including, but not limited to, character name, faction & skills.

Consent & preferences – including cookie preferences and consent to store your data.

Photographic or video content – captured at events (consent is assumed unless you opt-out by emailing: .

Technical data – like IP addresses and browser type (anonymised for analytics).

3. How we use your data

We use your data to:

Manage event registration and participation.

Obtain and verify character information and tailor the event to suit our player base.

Communicate updates, changes, or logistics & verify your registration is legitimate, via email.

Coordinate volunteers and crew assignments.

Send out posted letters to your character to facilitate or heighten the game.

Improve our website through anonymous analytics (if consented).

Store character data between events (if consented).

Comply with our legal obligations.

In certain circumstances, we may contact affiliated organisations, including Curious Pastimes, to verify information relevant to your participation in this event. This may include confirming your eligibility or suitability to attend, where such checks are necessary to ensure the safety, welfare, and smooth operation of the event for all attendees. We will only share the minimum information required for this purpose, and any such contact will be made in accordance with applicable data protection laws.

4. Legal bases for processing

We process your personal data under the following legal bases:

Consent – for marketing emails and letters, character storage, and analytics cookies.

Contractual necessity – to provide you access to the event services you have requested.

Legal obligation – such as health and safety, insurance or incident reporting.

Legitimate interest – such as basic website functionality or event logistics.

You can withdraw your consent at any time by contacting us or updating your privacy settings on our website.

5. How we store and protect your data

All data is stored securely and only accessed by authorised personnel, who have a legitimate need to view such data. Online forms and data are encrypted using SSL. All data is stored on industry standard Servers. Data is retained only as long as necessary—usually no longer than 18 months unless legally required.

6. Sharing your data

We do not sell or share your personal data with third parties for commercial gain. We may share limited data with:

Our data processors (e.g., cloud storage providers, email platforms) under strict agreements. This is limited to the storage of files of a non-personal nature (such as character achievements or results from encounters).

Subcontract suppliers, such as catering companies, to ensure that their service is correctly delivered. Data will only pertain specifically to the service they are providing (i.e. Dietary requirements)

Medical or legal authorities in case of emergency or legal requirement. To ensure attendee Health & Safety and to comply with legislation.

Curious Pastimes Limited, the owner of the Curious Pastimes World of Renewal, in which Aftermath 2025 is set. This will be to obtain Character information and to provide feedback for the continuiation of plot and the persistent world.

7. Your rights under UK GDPR

You have the right to:

Access the personal data we hold about you.

Request correction or deletion of your data.

Withdraw consent at any time.

Object to or restrict certain types of processing.

Write a letter of concern regarding our handling of your data, to give us the opportunity to improve our data collection and storage methods.

If we are unable to meet your expections then the Information Commissioner's Office (ICO) will welcome your complaint.

8. Cookies

Our website uses cookies to improve your experience. You can manage your cookie preferences through the privacy popup or by visiting “Privacy Settings” in the footer.

9. Updates to this policy

This policy may be updated from time to time. The latest version will always be available on our website, with the effective date noted below.

10. Contact

If you have any questions or would like to exercise your rights, please contact:

Epic LARP

11. Confirmation Date

This is Version 2.1 of the Privacy Policy for Aftermath 2025 and is affective from 7th August 2025.

A PDF, accessible, Version of this file is available to view here

Privacy Notice